Classification of Employees
A. Employees having a responsibility for money or negotiable instruments stock and/or accounts
No. of Employees
Operations and Audit details
Do external auditors audit all operations at least annually?
Is there an internal audit department?
Are there established audit cycles for all operations?
Do Internal Auditors audit all operations at least annually?
Are duties segregated so that no individual can control any of the following activities from commencement to completion without referral to others?
Signing cheques or authorising payments (including capital expenditure) above $2,000
Issuing funds transfer instructions
Amending funds transfer procedures
Opening new bank accounts
Investment in and custody of securities and valuables
(including bank cheques, travellers cheques, bills of exchange and the like)
Refund of moneys or return of goods above $2,000
Disbursements of assets of any superannuation fund
Awarding contracts following tender
Is there controlled access to all locations?
Are all premises containing stock, money, securities, precious metals etc. connected to an intruder alarm?
Is an independent physical count of stock, raw materials, work in progress, and finished goods undertaken at least quarterly and is this count reconciled against stock records?
Are unique passwords used to give various levels of entry to the computer depending on users authorisation?
Has any insurer declined a proposal, imposed any special terms, cancelled or refused to renew a Crime of Fidelity Insurance Policy?
Do the following things happen at least once a month?
Are cash book entries and other records of monies received, checked and examined against Bank
Statements, Receipt Counterfoils, Vouchers and supporting documents?
Is any balance in hand tested independently of the persons making the cash book entries for Bank deposits?
Is cash in hand, including petty cash, and unpaid wages, independently checked?
Are all wage lists prepared and checked independently of persons who handle wages?